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Patti Ormerod
Human Resources Manager
P.O. Box 11400
Oklahoma City, OK 73136-0400
Telephone: (405) 425-2853
Fax: (405) 425-7256

Payroll Forms & Links

• W-4 Withholding Certificate (Follow this link and search Forms and Publications by typing "W-4.")  Important Note: If you are withholding an additional amount, please specify if the additional amount is for Federal or State withholding.

• Automatic Deposit Transmittal (OPM-73)
  If you have closed the account where your paycheck is deposited you must submit this form to OPM as soon as possible or there may be a 7 to 10 day in receiving your paycheck.  This form must be sent to the address shown on the form, NOT to the payroll department.

• Information on U.S. Savings Bonds

• Oklahoma Employees Credit Union Deduction Form
  If you are not currently a member of the Credit Union, you must go to the Credit Union and complete an application for membership.  Instructions for where to submit.

• Longevity Pay  

Information on Supplemental Payroll

• Why Am I on Supplemental Payroll?
  

  Supplemental payroll is used for those individuals who are not getting a full check during a particular month.  This includes newly hired employees who enter on duty with the Department of Corrections (DOC) on any day other than the first work day of the month or an employee who is on unauthorized absence (UA); leave without pay (LWOP); suspension without pay (SWOP); military leave without pay (MO); or employees for whom workers compensation (WKC) has been filed.

  Employees in any of the above categories will not be paid on the main payroll at the end of the month.  The reason for this process is to allow payroll to accurately pay employees for the actual hours worked.  In order to determine the correct pay, the Payroll Unit requires a processed OPM-14 and a processed timesheet.
  

• How does payroll know who is on supplemental payroll?
  
  The facility/district/unit Human Resources Management Specialist (HRMS) must submit the names of the employees to be removed from the main payroll on the “Notification to Remove Employee From Main Payroll” form.  The HRMS must notify the central office Payroll Unit to remove an employee from main payroll as soon as possible.  
  
  
  
  
• When will I get my money?
  

  OP-110120, Procedures for Time/Leave Sheets and Payroll Processing, set forth procedures used for supplemental payroll.

  Supplemental payroll checks are processed on or about the 12th day of the month following the end of the pay period (if the 12th falls on a Saturday or Sunday, the checks will be processed on the last working day prior to the weekend).  If payroll does not receive the required documents (a processed OPM-14 and a completed timesheet) in a timely manner prior to processing supplemental payroll, the employee will be paid on the first available off cycle payroll. 

  The employee's funds should be directly deposited into their account, or onto their pay card, on or about the 15th day of the month following the pay period.  For employees not on direct deposit, or enrolled in the pay card system, their actual check will be delivered to the facility/district/unit HRMS on or about 15th of the month following the pay period.
  
  

• When do I go back on the main payroll?
  
  An employee will be returned to main payroll on the next pay period in which the employee is to receive a full paycheck.
  

 

• Who do I contact if I have questions?
  
  If an employee has any questions they should contact their facility/district/unit HRMS.  The central office Personnel – Payroll Unit is also available to answer questions.

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Payroll Staff

Jim Roberts Human Resources Management Specialist IV (405) 425-2860	Felicia Adams Human Resources Management Specialist III (405) 425-2538
Ashley Butler Human Resources Management Specialist II (405) 425-2583	Connie Lindsey Human Resource Management Specialist III (405) 425-2765
Eileen Rentie Human Resources Management Specialist III (405) 425-2667	Myrna Roberts Human Resource Management Specialist III (405) 425-7198